Things to do when you lost your passport in Japan - Waku Waku

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Things to do when you lost your passport in Japan

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Things to do when you lost your passport in Japan

Passport is an indispensable item to anyone, especially international students or overseas residents like us. So what should we do if we, unfortunately, lost such an important possession?

TT

TT

Published on 06 Feb, 12:00

Last year, in Japan, I was scared out of my wits when I found out my passport was gone exactly when my Japan visa expiration date was just two weeks away.

In other words, if I had not quickly found my passport or applied for a new one, I would not have been able to stay in Japan anymore.

I consulted my family, my friends in Japan, the school office, and other people who had also lost their passports before to get some beforehand experience in completing documents and papers for passport replacement in Japan. Below are some of the things I would like to share with you about this topic!

1. Report the loss to the police in Japan

The first thing we need to do in this troublesome situation is to report the loss to the police in Japan. When reporting this to the police, you will receive an affidavit for the lost passport. At the same time, the police will cancel your current passport to prevent bad people from using it for criminal acts.

However, this also means that if you find your passport later, it will not be valid anymore.

The affidavit for lost passport of the Japanse police
The affidavit for lost passport of the Japanse police

2. Contact the Embassy of your country in Japan

I contacted the Embassy of the Socialist Republic of Vietnam in Japan in Fukuoka via the link https://www.vnembassy-jp.org/. You can contact the nearby Embassy of your country to report the loss and apply for passport replacement.

The screen shot of the homepage of the Embassy of the Socialist Republic of Vietnam in Japan
The screen shot of the homepage of the Embassy of the Socialist Republic of Vietnam in Japan

After getting generous support from the staff in the Embassy, I decided to apply for a passport replacement online due to transportation reasons (you can come to the Embassy to apply in person if you have time and can reach there easily).

Below is the required papers for this process:

Don't forget that there is a fee for passport replacement!
Don't forget that there is a fee for passport replacement!

3. Ask for the confirmation of passport replacement

In case your residence card is about to expire and you need to renew your visa, you will need to apply for a confirmation of passport replacement at the Embassy, write down the reason for not being able to present your passport, and submit it with your visa application to the Immigration Department.

Passport replacement is not a simple process at all. It takes time and costs a lot more than when you apply for a passport in your own country.

It took me nearly a month and costs 27.000 yen to replace my passport. Still, I received lots of help from my friends, my school, the Japanese police, and the Embassy of the Socialist Republic of Vietnam in Japan, so the passport replacement process went quite smoothly.

I also learned my lesson on protecting the belongings, especially important identification papers such as passport when I am abroad. I hope the above-mentioned experience can, more or less, help you overcome some of the difficulties in your life in Japan!

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